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Butler County Record Retention

Records Management is the official term for controlling all the records we create during the course of our daily work.  Having control of records through their life cycle ensures efficiency in the creation, use, handling, control, maintenance and disposition.  Educating employees is an important step in ensuring the county remains in compliance with the Public Records Law.  Records Management is understanding what constitutes a record, and then identifying how long we have to keep it through the approved Record Retention Schedules.

Because we are county employees, our paperwork is considered a public record.  We cannot discard any records that may be deemed of administrative or historical value according to an established Record Retention Schedule.  Conversely, some of us tend to hang on to every type of record just in case and it can get overwhelming.  By following the County’s Records Management Program, we know specifically what is OK to discard and when; what must be kept in our files and for how long; and what should be transferred to the Records Center for retention.

The Butler County Records Management Manual is available here.

Butler County Record Retention Forms are available here.